Open Repository

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What does Open Repository offer?

The key features of Open Repository are outlined below. For further information please get in touch.



Sophisticated search and browse functionalities

There are many types of searching for personal preference and ease of use, including: simple, keyword and Boolean searching. Advanced search functions allow users to search and find content quickly and easily by author, subject area, article type and date published. There are also browse links available for all areas of the repository enabling ease of use.


Open access data feeds

Data feeds can be set up from PubMed Central and other OAI-PMH sources to remotely, auto-populate your repository with metadata from specified items from your Institute, if required. These feeds can either go directly into a certain collection as provided by the Main Administrator, or into a workflow to be reviewed.


Pre-fill submission process

Users can enter the PubMed ID or publishers DOI and the repository will pre-fill the available metadata of the published item.


External article linking

Individuals depositing material in their repository can create links from individual items to a variety of relevant databases e.g. bibliographic databases, personal websites, or journal publisher sites, if required. These links can be accessed via the shown metadata for the item.


Content organized in a hierarchal manner

The structure of the repository is decided by the institute and is organized in a hierarchal structure of: community, sub-community and collections. Administrators of the repository also control which users/reviewers have rights to add/edit/delete content within specific areas, and which content is universally accessible.


Submission article types

Any type of file format can be deposited in the repository, covering all of an institution’s open access needs.


RSS feeds and email alerts

RSS feeds and email alerts can be set up by the user for all areas of the hierarchal structure, enabling users to be alerted when new submissions have been deposited in the repository.


Social bookmarking

Available to all users of the repository to share, organize, store and manage submitted items via the web.


Embargo tool

Open Repository can incorporate an embargo tool within the submission process, to enable deposited items to become open access when copyright restrictions have been lifted.


Export functionalities

Export functionalities are available within the repository to End Note, Ref Man and Ref Works.


Automated Article-Deposit via SWORD

BioMed Central’s Automated Article-Deposit helps institutes populate their repositories remotely via the SWORD (Simple Web-service Offering Repository Deposit) protocol. This is a standard protocol for transferring complete article content (including PDFs, related files and article metadata) from one repository to another. As soon as the official final version of an article is published in a BioMed Central journal, the author’s institutional repository will automatically be populated with the published article (on a daily basis).


Batch uploading

At set-up, the repository is populated your repository the historical digitized data an institute holds. Open Repository works with the repository Administrators to convert the metadata into a Dublin Core format that will be acceptable for the DSpace repository.


File conversion

To aid the preservation of repository items, there is the option to convert certain file formats using Open Office. All file formats can be converted to PDF, RTF and HTML.


Institutional Authentication Integration

If an organization uses LDAP, OpenAthens, Shibbolith, SAML 1, SAML 2 or OpenID as a single sign-on for the organization’s solutions, Open Repository can integrate this into the repository.


Researcher pages

All registered users have the option to create their own personal workspace, or researcher page within the repository. This area can display a photo, biography, contact details of the individual along with any additional links to websites that they may wish to include. Items within the repository can also be included in this area.


Enhanced Statistics

Open Repository provides an enhanced BioMed Central statistics feature incorporating the Google Analytics API directly into the repository, which can be viewed via a dashboard. The institute has the choice as to whether these statistics will be available internally or externally, and provides data on all levels of the hierarchy: Institute, community, sub-community, collection and item level. Statistics provide information on: total visits of all time, total visits per month (to a maximum of 6 months), top item views of all time, top downloads of all time, top country views of all time and top city views of all time.


Unique URL

A unique URL of an institute’s choice will be implemented for access to the repository.




Rapid setup

Open Repository develops, customizes and implement repositories, in partnership with an institute, within 3 months.


Hosted solution

Open Repository is a fully hosted DSpace repository solution that requires no expertise or infrastructure from an organization, therefore providing a reliable platform. BioMed Central run and maintains a repository in partnership with an organization, hosting it on secure web servers.


We offer complete personalization to ensure a uniquely, personalized repository. This includes a unique URL and branding via logos and color schemes to fit in with the Marketing and PR needs of an organization.


No vendor tie-in

Open Repository will host and maintain your repository for you but at all times the organization retains ownership of the repository and its content. As Open Repository is OAI-PMH compliant, you can migrate to your own in-house repository to take over operation and maintenance if required.


Full support

Technical support and customer services is available to all of our clients, as well as a dedicated Account Manager that will handle all queries that may arise.



One day of training at BioMed Central’s London office is provided for the administration team of the institute. For international clients or clients that are unable to attend, this can be provided via WebEx. The training incorporates all of the administration functions provided under the service. Training documentation in the form of Administrator and User Manuals and quick guides is also provided.


Marketing and PR

As standard, Open Repository helps to showcase the repository using unique posters, tweets, blogs and newsletters.



Technical Support

Third party disaster management

The repository and its content are automatically backed up on a daily basis to ensure recovery of all systems with not more than a period of 24 hours loss of data in the event of a failure. Third party disaster management also ensures added security for all content within the repository.


Seamless updates

Repositories are updated seamlessly for you when new upgrades are released from DSpace. Our development team also make certain enhancements over and above the functions provided if deemed necessary by our community, which are released into the open source community.


Referenced on Google Scholar and PubMed

All published articles within the repository are indexed by Google Scholar and PubMed Central. Google Scholar provides full text and a link to the article within the repository. It will also show the author, year of publication, the institutional repository and provider. PubMed supplies the full text linked via the DOI.

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