Repository Functionality

How will the repository be branded and what URL will be used?

Open Repository allows you to personalize your repository with your organization’s colors, imagery and branding. Open Repository also allows organizations unique naming and URL for the repository.

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Is it possible to search for items in the repository using external search engines?

Absolutely. Open Repository is Open Access Initiative Protocol for Metadata Harvesting (OAI-PMH) compliant. The OAI-PMH makes the metadata for each item available to external harvesters. That means that once an item is submitted into the repository it will be made available to search engines such as Google, Yahoo or open access search engines such as OAIster. We will work to ensure that as much as possible is done to enable the successful harvesting of all Open Repository service metadata.

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Who decides how the repository is run?

Your organization does. It will need to decide on policies for submission, access and even whether there should be restrictions on certain types of file types or formats. Control of the repository always remains within the hands of the organization. You will need a number of administrators who can implement these policies at a site level.

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Who can submit items to the repository and how?

Submission policies are decided by the organization and implemented by the administrators. The submission process is simple and involves filling out the metadata fields, uploading the file(s) and agreeing to a non exclusive distribution licence. The submission can be paused, edited or cancelled at any time.

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Does Open Repository deal with scripts other than Roman (e.g. Greek, Cyrillic, Kanji, Arabic, Sanskrit, etc)?

Yes it does. It can handle submissions in foreign languages and scripts and also provide full text searching(within PDF, Word and RTF documents).

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Is it possible to transfer into and out of the repository to and from external databases?

Yes, there are simple upload and export tools. This allows items to be batched together and uploaded or exported a collection at a time. All you need to do is ensure that the items are batched correctly.

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Is it possible to transfer into and out of the repository to and from external databases?

Yes, there are simple upload and export tools. This allows items to be batched together and uploaded or exported a collection at a time. All you need to do is ensure that the items are batched correctly.

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What is the Non Exclusive Distribution Licence?

The licence is an agreement to say that you have all the necessary permissions to self archive your work and to make it available as open access through the repository. A default licence is included, however, licences can be customized per collection (for example if you wanted a licence for a collection that has restricted access).

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What kind of documents and files can be stored in Open Repository?

There is no limit to the type of documents or files that can be stored in Open Repository however, you may decide that it is best to create specific policies for selected documents and files.

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Can these files be converted to PDF?

Currently only word and text files can be converted to PDF.

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Is it possible to get statistics for the usage of the repository?

Yes. Administrators can view and access your repository's usage statistics on a regular basis. To view your usage statistics login and click the statistics link on the Admin Menu.

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Are statistics for individual articles available?

Yes. All articles will have download statistics displayed in the item view. You'll also be able to see combined downloads for individual collections, communities and the entire repository. Administrators have access to more detailed web usage statistics.

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