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Fundación Instituto Leloir case study

http://efil.openrepository.com/efil/

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Mónica B. Pérez, Library Director


1.What led your organization to set up a repository?

Leloir Institute is a non-profit scientific research centre, established on the basis of a private initiative, and yet closely related to the Argentina National Council of Scientific and Technical Research (CONICET).  Founded in 1947, it’s objectives are to contribute to the progress and popularization of scientific knowledge in Biochemistry and Cell Biology, as well as to prepare human resources of high quality.  Additionally, the institution aspires to transfer the results of investigation to society, encouraging a permanent dialogue with the community in areas related to science.

 

The library staff have many opportunities to work closely with researchers throughout the institute. We began to work on the idea of preserving and making accessible the corporate knowledge and publications generated by researchers, journalists, and administrative staff using an institutional digital repository (IDR).

 

2. What attracted you to a hosted repository solution rather than running a repository in-house?
When the IDR project began, we discussed which platform should be used for storing materials, particularly as the library is currently working on other web and digital projects. We immediately realised that we had no time to develop technical expertise on the set-up of an IDR.  By using a hosted solution, we would have the time to focus on managing our users’ needs.
3. What specific benefits attracted you to Open Repository?
The project was planned by the Library Team, who studied the long-term viability of an institutional repository and concluded that a BioMed Central hosted solution was the chance to implement and customize one in the short-term.  We considered the following benefits:
1. A reliable service that guarantees communities (researchers, technicians, administrators, technical and maintenance personnel) different levels of accessing the collections
2. Quick and simple set-up
3. Easy to use: population and navigation of the repository
4. Web-based platform
5. Data is hosted off-site (no need to find local server space)
6. Technical support
7. The contract allowed for the retention of ownership of the data
4. Which departments and/or individuals have been involved in setting up and running your repository?
The library had primarily identified the need to recover, preserve and access the corporate knowledge and intellectual product created by the institute’s research staff, which existed in a variety of digitized printed documents and digital materials. Now, the IDR is receiving the attention of the Agency of Scientific and Technological News (CyTA Agency – Leloir Institute) and the Manager of the institute.  They will soon upload a wide-range of documents in digital versions, but the Library will assume the responsibility of supervising some specific implementations, such as metadata and controlled vocabulary lists.
5. Where did the funding for your repository come from?
Funding for the purchase and maintenance of the IDR was provided by the Leloir Institute on behalf of the Library budget.
6. How easy has it proved to be to populate your repository with content?
The IDR Library project staff will do most of the work to get the content into the repository: i.e. check documents before uploading, control metadata and create controlled vocabulary lists, digitalize documents, provide training, etc.
We will encourage users to create their own pages and are planning to train staff who demonstrate an interest in having the control of administering his/her own content within the IDR.
7. How has your repository helped your organization?
The IDR will help our institute to comply with funding policies, as well as help increase the visibility of our institute by making the researchers’ work more widely available.  In this regard, the Library staff will be busy checking the copyright permissions of publications.
8.  How has your repository been received?
Since the beginning of the project, the authorities at the institute decided that the IDR was an important issue for the organization.  We have detected three areas with interest:
researchers who were very enthusiastic about the idea of creating their own pages and showing their publications output
that the Manager Department uploaded the digitized and electronic organic documentation
that the CyTA Agency and its electronic materials (interviews, photographs, historical institutional memory, etc.) could be deposited and showcased within the repository.
9.  How does your repository fit with your organization’s open access initiative?
Now that we are working on the IDR project, the Library staff intend to take this opportunity to plan strategies in order to encourage researchers to publish in open access journals.  Some of them have active grants from national and international agencies that support open access.
We are currently checking copyright permissions (e.g. SHERPA’s Romeo database) in order to submit research articles to peer-reviewed publications.
10. How do you see your repository developing in future?
As we are planning to build a multi-purpose repository, we are initially working on corporate knowledge collections accessible for the institute’s researchers and staff In the future, we will work on increasing this visibility by making the researchers’ peer-reviewed publications public.

2. What attracted you to a hosted repository solution rather than running a repository in-house?

When the IDR project began, we discussed which platform should be used for storing materials, particularly as the library is currently working on other web and digital projects. We immediately realised that we had no time to develop technical expertise on the set-up of an IDR.  By using a hosted solution, we would have the time to focus on managing our users’ needs.


3. What specific benefits attracted you to Open Repository?

The project was planned by the Library Team, who studied the long-term viability of an institutional repository and concluded that a BioMed Central hosted solution was the chance to implement and customize one in the short-term.  We considered the following benefits:

  1. A reliable service that guarantees communities (researchers, technicians, administrators, technical and maintenance personnel) different levels of accessing the collections
  2. Quick and simple set-up
  3. Easy to use: population and navigation of the repository
  4. Web-based platform
  5. Data is hosted off-site (no need to find local server space)
  6. Technical support
  7. The contract allowed for the retention of ownership of the data

 

4. Which departments and/or individuals have been involved in setting up and running your repository?

The library had primarily identified the need to recover, preserve and access the corporate knowledge and intellectual product created by the institute’s research staff, which existed in a variety of digitized printed documents and digital materials. Now, the IDR is receiving the attention of the Agency of Scientific and Technological News (CyTA Agency – Leloir Institute) and the Manager of the institute.  They will soon upload a wide-range of documents in digital versions, but the Library will assume the responsibility of supervising some specific implementations, such as metadata and controlled vocabulary lists.

 

5. Where did the funding for your repository come from?

Funding for the purchase and maintenance of the IDR was provided by the Leloir Institute on behalf of the Library budget.

 

6. How easy has it proved to be to populate your repository with content?

The IDR Library project staff will do most of the work to get the content into the repository: i.e. check documents before uploading, control metadata and create controlled vocabulary lists, digitalize documents, provide training, etc.

 

We will encourage users to create their own pages and are planning to train staff who demonstrate an interest in having the control of administering his/her own content within the IDR.

 

7. How has your repository helped your organization?

The IDR will help our institute to comply with funding policies, as well as help increase the visibility of our institute by making the researchers’ work more widely available.  In this regard, the Library staff will be busy checking the copyright permissions of publications.

 

8.  How has your repository been received?

Since the beginning of the project, the authorities at the institute decided that the IDR was an important issue for the organization.  We have detected three areas with interest:

  • researchers who were very enthusiastic about the idea of creating their own pages and showing their publications output
  • that the Manager Department uploaded the digitized and electronic organic documentation
  • that the CyTA Agency and its electronic materials (interviews, photographs, historical institutional memory, etc.) could be deposited and showcased within the repository.

 

9.  How does your repository fit with your organization’s open access initiative?

Now that we are working on the IDR project, the Library staff intend to take this opportunity to plan strategies in order to encourage researchers to publish in open access journals.  Some of them have active grants from national and international agencies that support open access.

 

We are currently checking copyright permissions (e.g. SHERPA’s Romeo database) in order to submit research articles to peer-reviewed publications.

 

10. How do you see your repository developing in future?

As we are planning to build a multi-purpose repository, we are initially working on corporate knowledge collections accessible for the institute’s researchers and staff In the future, we will work on increasing this visibility by making the researchers’ peer-reviewed publications public.

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